Procedures

Crossing Camp’s mission is to help people, children and adults alike, find an intimate, personal relationship with Jesus Christ. This camp setting has a way of creating an environment for powerful faith experiences to happen, and we are always looking for ways to improve our impact. We want children and parents to know camp is a safe place to have fun while learning about Christ’s love and God’s plan for them, thank you for being a part of that experience! We look forward to serving alongside you.

These procedures were created to inform leaders about the procedures and rules of the camp. The information that follows will explain some of the basic procedures that we have in case one of these emergencies happen, as well as rules that are meant to help prevent them. There are also forms included that are required when incidents and injuries occur. It is always hard to draw the line between fun and rules, and by no means can we cover every possible scenario. We are asking you to help us make this camp experience a memorable one.

Emergencies

The following information outlines procedures to follow when an emergency occurs. The campers will look for, and need, a leader to guide them. Please familiarize yourself with these procedures so you will be prepared. Remember to STAY CALM. The outlines are included here as a PDF so they can be accessed easily (or printed copies are available in the copier room across from the camp manager’s office in the auditorium).

Injury reports will be filled out by the person who is responsible for providing first aid for the camp week. If that person is not available, the person providing first aid will fill them out. These reports will make it easier if any follow-up is needed to report to the state. Injury reports will be kept by the nurse. All injuries should also be reported to the camp dean or camp director.

We recommend the camp dean have assigned teams, prior to camp week starting, to escort any camper if any injury or sickness requires being transported to the hospital.

Incident reports are to be used when something unusual happens, other than an injury. However, if necessary, they can also be used to explain how an injury occurred. These reports should be written if you see a severe violation of camp rules or conduct that conflicts with the camp setting. All reports should be given to the camp dean or camp director.

Reporting chain: difference maker/team leader/small group leader, camp dean, camp director, executive staff. The executive staff will handle all news media inquiries.

Tornado Plan

• Alert everyone in your vicinity
• If time allows, proceed to the barn basement (safety zone)
• Shelter in place
  • Go to an interior room or hallway with no windows on the lowest floor.
  • Crouch down against the floor and cover the back of the head and neck with your hands.
  • Avoid areas with wide roof spans (i.e. gym, auditorium)
  • If no suitable structure is nearby, lie flat in a ditch or depression and cover your head with your hands.
• Notify camp manager or camp leader to do the following:
  • Dial 911, if medical attention is needed
  • Notify off-grounds church executive staff (will handle all new media inquiries)
  • Will complete detailed incident report (i.e., location, damage, injuries, notifications)
  • Stay in the safety area (if weather permits) until all clear and accountability is completed

Fire Plan

• Alert everyone in your vicinity
• Use fire exits to exit impacted area
• Go to designated safety area
• Notify camp manager or camp leader, who will do the following:
  • Dial 911
  • Notify off-grounds church executive staff (will handle all media inquiries)
  • Assign staff to escort campers to the hospital if needed
  • Complete detailed incident report (i.e., location, damage, injuries, notifications)
• Stay in safety area (if weather permits) until all clear and accountability is completed

Active Shooter Procedure

• Alert everyone in your vicinity
• Remain calm
• Evacuate active area
• Shelter in place if not able to escape
  • In locked office/room
    • Barricade the door using furniture
    • Hide behind heavy furniture
    • Silence all devices
    • Remain quiet
  • Dial 911 if possible (if you can’t talk, leave the line open for the operator)
• Last resort, take action against shooter
  • Disrupt the shooter
  • Act aggressively
  • Throw items, use improvised weapons
  • Yell
  • Commit to your actions
• Notify the camp manager or camp leader who will:
  • Dial 911 (information needed: location, number of shooters, description, number and type of weapons, number of potential victims at the location)
    • Notify off-grounds church executive staff (will handle all inquiries)
  • Complete detailed incident report (i.e., location, damage, injuries, notifications)
• Follow law enforcement’s instructions
  • Put down any items in your hands
  • Make hands visible
  • Avoid pointing, screaming, and yelling
  • Remain calm